SharePoint Request for Proposals (RFPs) Template

How to Manage Request for Proposals (RFPs) and Vendor Proposal Process with Hosted SharePoint Services Template

Managing volumes of RFPs can be tough. The process of submitting request for proposals and managing responses is a very important step in the procurement process as it enables an organization in making “preferred supplier” decisions. If handled inappropriately, it can take up a lot of time and effort. Setting up a system to manage this process helps in making sound business decisions that would best suit your organization’s requirements. Organizations need an application that presents RFP information in an orderly manner and helps organize the process of creating your own RFPs and managing proposals received from vendors. Such a system should make available all information specific to a proposal at one central location. Assigning ownership and tracking of tasks pertaining to a proposal should be made easier.

The Request for Proposal SharePoint Services application template helps team members in creating RFPs and managing proposals submitted by vendors. You can create and upload your RFP documents on the site under the user specific “My RFPs” location where the RFP title, description, owner, due date and status are specified. This template allows you to upload proposals submitted by vendors. It includes functionality to track the status of proposals. Users can specify details such as vendor information, date of submission, and status – whether the proposal is under review, accepted or rejected. Thus, proposals can be organized according to vendors or RFPs. Vendors can be notified about the status of proposals. This template enables you to upload a Statement of Work after a proposal is accepted. The statement of work is helpful in tracking details, milestones and deadlines. Team members can also host discussions on this site pertaining to specific proposals.

Windows SharePoint Services site hosting give you better control over your organization’s data, which otherwise involves high costs and complexity. Windows SharePoint Services 3.0 is often available with hosted application templates free with hosted SharePoint plans with WSS 3.0. These SharePoint services hosting templates are highly scalable, flexible and easy to use. These can be deployed quickly and easily across organizations of different sizes. These templates provide advanced administrative control at minimal costs. They facilitate secure data storage and collaboration. The basic SharePoint hosting pricing plans start at $8.95 per month with access for unlimited users from hosted Microsoft SharePoint and Exchange vendors and one can also upgrade to a low cost dedicated SharePoint server with hyper-v hosting. Also, available additionally are free SharePoint hosting WSS 3.0 templates developed by Microsoft. The SharePoint hosting templates are available instantly after signing up for a basic SharePoint hosting plan.

For large enterprises looking for advanced SharePoint hosting, Microsoft Office SharePoint Server hosting or MOSS hosting starting at $395/month may be more suitable. See comparison of MOSS vs WSS. Moreover, now you also get the new Hosted SharePoint 2013 site with Apps4Rent at reasonable prices.

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